...

Guidelines for Dog / Litter Registration and Transfer

There are over 150 distinct breeds of dog recognized by most Kennel Clubs throughout the world as pure breeds. A pure bred dog is one which breeds true to type. This means that when mated to another of the same breed, the progeny consistently derive the same characteristics as their forebears. An official description of each such breed is given in the respective Breed Standard.

In order to ensure purity of the breed, it is necessary to maintain an unbroken chain showing the lineage of a dog. This is called a pedigree. To lend credence to such a record, it is essential that each dog in the lineage be registered with a recognized Kennel Club as decided by the I.N.K.C. If this is not done, the pedigree is invalid, as any person can then concoct an impressive-looking but meaningless ‘pedigree’, with names which do not genuinely represent the actual parentage.

General Instructions

To ensure authenticity to the extent possible, the procedure given here-under needs to be followed:

  1. Use the appropriate Form for Application.
  2. Fill in correct particulars.
  3. Write legibly
  4. Fill in the required Forms in English, which is required for our computerized records.
  5. Do not over-write, erase, cancel or alter the particulars once they are written.
  6. Address of owner / applicant should be the address where the dog will normally be kept and communication by post / courier received. A care of  address is not acceptable.
  7. Signature(s), wherever required, should be authentic. They will be kept on record and are subject to verification.
  8. Persons signing any Application Form are warned not to place their signature anywhere until the Form is completely filled out in every respect, and they realize the significance of their signature.
  9. A minor (under 18 years) may have dog registered in / transferred to his / her name, provided a parent / guardian also signs the application in acceptance of responsibility for the particulars filled in.
  10. For an application made in joint names (not more than two), both the joint applicants’ signatures are required.
  11. For an application made by a corporate body or a government department like Police, B.S.F., etc., the person who signs shall be taken to be the authorized signatory, provided an official rubber stamp is also placed along with the signature, showing the designation of the signatory.
  12. The person signing as owner of sire or breeder should be the person in whose name that particular dog / bitch stands registered, wither as original registration or by way of transfer. Mere physical possession of a dog does not entitle the person to sign as owner till such time as his / her name as owner is also brought on record.
  13. Submit the application with applicable fee in full. For applicable rates, see current rate-card.
  14. Do not submit an application which is in any manner incomplete, or is not accompanied by required supporting documents and the applicable fee.
  15. Applications with I.N.K.C. registered dogs as parents, if complete and correct in all respects, will be processed and certificate(s) dispatched in approximately one week. Applications involving K.C.I. registered dog(s) may take longer, as further verification may be necessary. If such confirmation as demanded is not forthcoming, the application may be rejected.
  16. Application(s) which, on scrutiny, are found to be incomplete and / or incorrect will be rejected, and the amount paid towards fee will be forfeited. Further action may also be taken against a person if, in the opinion of the Council, he / she is responsible for deliberately providing false particulars.
  17. I.N.K.C. officials are permitted to use their discretion in granting or denying a Registration of a dog / litter, or Transfer. In the event of a dispute the final decision will rest with the I.N.K.C. Council.
  18. If a dog or puppy is registered, the owner is normally expected to hand over without extra charge the dog’s Registration Certificate, along with a completed and signed Application for Transfer, or valid C.T.F. in original, as the case may be, to the new owner. It is not proper for the registered owner to recover the registration fee from the new owner at the time of giving possession of the dog or puppy. Under no circumstances should any person be required to pay anyone any additional charge over and above the rate card on account of obtaining an I.N.K.C. Registration Certificate.
  19. Transfer fee payable to the I.N.K.C. shall be borne by the new owner (transferee).
  20. If the owner of a registered dog, for some valid reason, does not hand over the relevant Registration Certificate to the new owner while giving possession of the dog, this Registration Certificate should be immediately returned to the I.N.K.C., or will be treated as cancelled.
  21. It is highly unethical and unscrupulous for a person to obtain or retain any Registration Certificate(s) for dog(s) not owned by him, or not in his possession.
  22. It is the duty of the rightful owner of the dog to obtain and retain with him / her the original Registration Certificate of the dog, even if he/she does not intend to breed or exhibit the dog. Neither the original Registration Certificate nor a photo-copy thereof shall be given or loaned to any other person for any reason whatsoever.
  23. Applicants should either themselves forward to the I.N.K.C. their Application for Registration / Transfer, or do so through an Affiliated Club or Representative of the I.N.K.C. They are sternly warned against employing the services of any agent or middle-man to submit their application or to collect the Registration Certificate(s) on their behalf. There is a possibility the particulars filled in the form may be tampered with, and / or the Registration Certificates misused, for which the applicant would be held responsible.
  24. Dog owners are merely the custodians of the Dog Registration Certificates issued by the I.N.K.C. The Certificates remain the property of the I.N.K.C., and must be promptly returned to the I.N.K.C. on the demise of the respective dogs.
  25. A Dog Registration Certificate is valid for the life of the dog, unless it is revoked or cancelled by the I.N.K.C. on account of wrong particulars detected and / or disciplinary action taken against a person.

Single Dog Registration

——————-

Sire and Dame both registered with the I.N.K.C.

The pedigree of the registered parents will be reflected in the

I.N.K.C. Registration Certificate

If the form is duly filled in and proper signatures appended as required, no further particulars are required.

Sire and / or Dame are / is registered with the K.C.I.

If the given particulars are verifiable, the pedigree of the K.C.I. registered dog / bitch will be reflected in the I.N.K.C. Registration Certificate. Otherwise, the dog will automatically be considered for registration with “parents not registered”.

Attach the following pertaining to the K.C.I. registered dog(s), i.e., Sire and / or Dame

  1. The K.C.I. Registration Certificate(s) in original, or a photo-copy of both sides attested by a notary as “True Copy” on both sides.
  2. Clear color photograph(s) of the dog(s).

Dog to be registered is itself registered with the K.C.I.

If the given particulars are verifiable, the K.C.I. pedigree of the dog will be reflected in the I.N.K.C. Registration Certificate, which will be stamped with the information of the dog’s prior registration with the KCI. If the given particulars are in doubt or cannot be verified, the dog will automatically be considered for registration with “parents not registered”.

Attach the following:

  1. The dog’s K.C.I. Registration Certificate in original, or a photo-copy of both sides certified by a Notary as “True Copy” on both sides.
  2. A clear color photo of the dog, with height and weight mentioned.
  3. If the applicant is not the person in whose name the K.C.I. registration stands, a Form of Application for Transfer in favor of the Applicant, with particulars and signature of the registered owner in original.
  4. If the dog has won Challenge Certificate(s) in K.C.I. Show(s), photo-copies of such Certificate(s) duly attested by a notary as “True Copy” must accompany the Application for Registration in order to be recorded. Later claims will not be entertained.

Sire and / or Dam are not Registered

The Registration Certificate will show parents “Not Registered”.

A dog so registered cannot be said to have a pedigree.

  1. The dog should have completed at least six months of age before the owner can apply for its registration.
  2. Have the dog certified by a person authorized by the I.N.K.C. for the purpose. His / her remarks will be endorsed on the Form or Application for Registration. Please note that veterinarians may only issue a certificate pertaining to the health of the dog, which is not relevant to its registration with the Kennel Club.
  3. If it is difficult to comply with (2) above, attach the following:
    1. Clear color photographs of the dog, with at least one showing the dog standing in profile and one close-up of the head.
    2. The height at shoulder and weight of the dog should be written behind the photographs.
    3. The applicant / owner should sign behind the photographs.

Imported Dog

Attach the following:

  1. The dog’s Registration Certificate or Pedigree in original as issued by the Kennel Club of the country from where it is imported, or a photo-copy of both sides of such papers attested by a Notary as “True Copy” on both sides.
  2. Proof by way of cargo / freight documentation to show that the dog had traveled to India from the country which issued the Registration / Pedigree certificate.
  3. A clear color photo of the dog
  4. If the applicant is not the person in whose name the original Registration / Pedigree stands, a Form of Application for Transfer in favour of the Applicant, with particulars and signature in original, or a letter in original from the Breeder or Owner in whose name the original Registration / Pedigree stands, confirming that the dog has been given or sold to the Applicant.
  5. If the dog has won any award at other dog shows, necessary proof of having won such awards.

<><><><><><><><><><><><><><><><> 

Litter Registration

———————-

General

  1. Only the Breeder (registered owner of the dam) may apply for Litter Registration.
  2. The Application for Litter Registration must be received at the I.N.K.C. office before the litter is six weeks old.
  3. All the puppies surviving on the date of application have to be registered together as a litter.
  4. A litter cannot be registered if one or both parents is / are not registered.
  5. In response to a valid Application for Litter Registration, the I.N.K.C. will issue a Certifies Transfer Form (C.T.F.) individually for each puppy in the name of the applicant breeder.
  6. The C.T.Fs will be valid only up to a date corresponding to 120 days’ age of the litter, after which date the C.T.Fs will be totally invalid. The new owner and / or the applicant breeder must ensure that he / she submits the C.T.Fs within the period of validity to the I.N.K.C. for obtaining Registration Certificates for the respective puppies.
  7. On receipt of the duly completed C.T.F. within its period of validity, the I.N.K.C. will issue a Registration Certificate directly in the name of the new owner, or in the name of the breeder if he / she wishes to retain the puppy beyond the age of 120 days.
  8. There is no charge for issuing an INKC Dog Registration Certificate in lieu of C.T.F. submitted to the I.N.K.C. as above.
  9. If a Registration Certificate is not applied for in exchange for the C.T.F. within its period of validity, the puppy will be considered to be unregistered thereafter. A lapsed C.T.F. cannot be revived; a fresh Application for Registration of Single Dog will have to be made by following in full the procedure for Single Dog Registration.
  10. The applicant breeder has three options for naming the puppies in the Application for Registration of Litter:
    1. Leave the puppies’ names entirely to the choice of the new owner
    2. Give only the breeder’s Kennel Name as a prefix or suffix, and leave the name to the choice of the new owner.
    3. Give a name for every puppy.

————————

Sire and Dam both registered with I.N.K.C.

If the form is duly filled in, no further particulars are necessary.

Sire and / or Dame are / is registered with K.C.I.

Attach the following:

  1. The K.C.I. Registration Certificate(s) in original, or a photo-copy of both sides attested by a Notary as “True Copy” on both sides.
  2. Clear color photograph(s) of the K.C.I. registered dog(s)

———————–

Transfer of Ownership of a Registered Dog

————-

General

  1. Transfer of ownership may be applied for any dog registered with the I.N.K.C.
  2. There is no limit to the number of successive transfers permitted.
  3. The I.N.K.C. Registration Certificate in original must accompany every Application for Transfer.
  4. If the original I.N.K.C. Dog Registration Certificate is lost or destroyed, the Registered Owner will have to first apply for a duplicate Registration Certificate. The new owner has no right to apply for a duplicate Registration Certificate before the dog is registered in / transferred to his / her name.
  5. Transfer of ownership is endorsed on the reverse of the original Registration Certificate sent by the Applicant  with the Application for Transfer.
  6. A dog holding a K.C.I. Registration Certificate cannot be transferred to any person’s name in the I.N.K.C. Such a transaction will be a fresh registration (as given above for Registration of a Single Dog), and not a transfer. However, if the original K.C.I. Registration is not in the name of the person applying for registration, a Transfer Form signed by the registered owner on record as appearing on the K.C.I. Registration Certificate must accompany the Application for Registration

Transfer of ownership of I.N.K.C. registered dog

Submit the following:

  1. INKC Registration Certificate of the dog in original.
  2. Transfer Form duly completed, with signatures of currently registered owner as well as the applicant as intending owner.

First published in October 1999

Revised — August 2010

These Guidelines, for all practical purposes, shall operate as the I.N.K.C. Rules & Regulations for Dog & Litter Registration

and Transfer of Registered Dogs.

Boarding KennelsGroomersVets
Are you an INKC Associate yet?Enrol Today